Questions about using the repository as an author

To do this, select the "Assign a license" entry in the object's context menu. The options are clearly explained and can be selected. Depending on the selection, the CC logo changes dynamically in the lower display area so that you always have the selected license in view. If you have reason not to be able to choose an open OER license, you can click the "OER licenses only" switch at the top right and all CC licenses are available for selection.

Please check whether the filter is set in the "Origin" field and change the entry to "-All-" if necessary. When using the portal view for the ZOERR, the "Origin" field is preset to the relevant university. Also, please note that even when using the advanced search, the general search box in the repository page header will still be considered.
Authors are referred to this question and are asked to fill in the "Origin" field for their materials.

A collaborator may supplement and change the metadata. or even replace the material with a newer version. A collaborator may not delete the OER, share it with other people or groups, or request publication. A coordinator, on the other hand, is allowed to do all of this as well.

Sometimes it makes sense to bundle several files into one OER, e.g. exercise sheets, accompanying explanations and solutions. Or you would like to make your OER available in several file formats, e.g. as pdf and docx. Perhaps you would also like to add a related link.
You need a "main object", i.e. a file that represents the whole OER. You upload this into the system normally and assign the metadata. You can add additional files or links to this main object in the "edit info" dialog in the "add further materials" section. The materials added in this way form a series together with the main object and initially have the same metadata. However, the title, license and originator of the series items can be customized individually if required. To do this, use the symbols next to the material names in the dialog box. Likewise the individually added materials can also be deleted there. The order of the series elements can be changed by dragging and dropping the small icons in front of the material names.
The materials of a series can then be downloaded later in the detailed view either individually via the "download" button or collectively as a ZIP‐archive via the three-point menu.
✎ The folders in the workspace are only used to structure the files in your personal or shared internal area. They have no effect whatsoever on the display in the publicly visible area, i.e. in the search interface. You can use the series functionality described above to group material in the search interface. If you have a significant number of related materials, it might also be useful to create a collection. In this case, please contact the ZOERR editorial team.

The list view of your materials in the workspace can be customized. To do this, click on the gearwheel in the top right-hand corner. There you can select by checkmark which information for the materials should be displayed in the columns. Dragging the symbols next to the entries to another position in the list allows you to change the order of the columns in the list view.

You always view the editing status via the "status" column in the list view in your author environment. If you don't have the column in your view yet, simply add it, see question 5. The status can have 4 states. "No status"  means that you have not yet submitted your OER for publication. "To check" appears after you've submitted your OER to the editors in the "publish" menu, hopefully setting the status to "To check" in the process. If the editors have checked your materials and problems or queries arise, the status changes to "Has flaws". In the "publish" menu of the material, you can then read the comment to see what is missing or still needs to be changed. After changes and corrections have been made, please return your OER to the editors via the "publish" menu and set the status to "To check". If the review is successful, the status will be set to "Checked" and the OER should be published and accessible to all.
Notifications by e-mail about the processing status of the OER are not sent by the repository.

Moodle treats the entries in the database and glossary as user data. For data protection reasons, these are not saved in the normal course backup, so they are not included in the course package. For further explanations see also here. If you want to share the entries from the database or glossary as OER as well, you can export them separately as a file and publish them together with the course package, see also question 4.

If you are logged in, in the search environment you not only have access to all menu functions for the objects (according to your individual rights to them), but you can also upload new materials via "New" at the top. However, since you are not in the structured folder environment of the author environment, objects that you upload in the search environment are automatically stored in the "Inbox" folder.¹ Within the workspace environment, the folder can be used like any other, i.e. objects can be copied/moved to and from there or even removed.

The editorial team can create a public collection at the end of the publication process. Sub-collections are possible, but they should not be too small.
In the search, you find each OERas an individual teaching/learning material. Therefore, each OER must be provided with significant metadata. Collections are only an "add-on", but there are two other options for mapping contexts and structures:

1. You can create serial objects. More information here: How can I bundle multiple files or links into one OER?
2. If the objects are not so closely related, but build on each other or depend on each other, you can declare relationships between OER in ZOERR. To do this, select the menu function Manage Relations in the preview of the OER. Creating relationships should be intuitive. In the top selection menu you have three types of possible relationships. These are is based on, is part of, and references.

Yes this is possible by replacing the original files in the OER with a new version. Choose the menu item "Edit info" for your material, select the button Replace material, and specify the new file.
In case you want to replace a sub-object in an OER which contains several files, you have to delete it in the list Add further materials and Add the new version. Using drag&drop you can put the items into the preferred order. Remember to adjust the metadata for the newly added item if appropriate.